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Management Assistant

an international, listed organisation
32 uur per week Amsterdam Nummer O180080

Vragen over deze vacature? Neem dan contact op met onderstaande consultant.

Jacqueline van Heck
020 301 67 80

The position
We are looking for a Management Assistant who is forward thinking, structured, service minded and willing to take ownership. Someone who provides comprehensive administrative support including day-to-day proactive diary management, general operational support and effective preparation and co-ordination of activities to the leadership team.

In this role you will provide full secretarial and administrative support such as monthly report collation, meeting organisation and general administration duties.

Key activities

  • Maintain complex scheduling, arrange/coordinate meetings, conferences and/or events
  • Create and maintain information files to proactively support upcoming events, activities, appointments, meetings and deadlines, ensuring timely delivery of same
  • Coordinate travel arrangements; prepares itineraries; prepares, compile and maintains travel vouchers and records
  • Handling the mailbox of some team members (first screening and process/direct e-mail, mail and incoming calls
  • Provide reporting material, monthly reports, prepare board meetings
  • Keep track of the costs, prepare expense reports

Requirements
Knowledge and experience

  • At least a higher vocational/professional education with 7-10 years relevant recent experience preferably in a supporting role
  • Excellent in both English, German and Dutch language (written and oral)
  • Outstanding knowledge of Microsoft Office and Outlook
Required skills
  • A key coordinator who maintains the overview and can effectively manage deadlines
  • Excellent communication, verbal and written skills
  • Logical thinker with complete ability to prioritise
  • Pro-active with a high level of organizational sensitivity
Competencies
  • Drive Results
  • Quality Decision making
  • Courageous
  • Cultivate Innovation
  • Resilient
  • Collaborate

Conditions
Good terms of employment. Easily accessible by public transport or by car (parking facilities are available). This position is for 32 hours per week.

The company
An international, listed organisation, based in Amsterdam (Zuidas).

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